Team Assistant (m/f/x)
- Ort: Hamburg, Norderstedt - tesa Headquarter
- Einstieg als: Professionals
- Tätigkeitsbereich: Assistence
- Referenznummer: 2024-0623
- Abteilung: BU Electronics
- Maximal erreichbare Entgeltgruppe: E10
- Vertrag: Permanent
Your Tasks
- Effective communication with international colleagues and partners.
- Assist with communication in Microsoft 365.
- Creation of POs, tracking of incoming invoices, and payment through accounting (SAP / ARIBA)
- Creation of purchase requests and ordering of requested materials and services, as well as interaction with internal and external vendors regarding ordered/requested materials and services, invoices, etc.
- Meeting room management and preparation.
- Support new employee onboarding, substitute for other team assistants.
- Calendar management (Planning all overarching management meetings and coordinating appointments) and travel organization (Planning and organizing business trips and ensuring accurate travel expense accounting).
- Support in general office administration, e.g., email inbox management and prioritization.
- Support in organizing internal and external events and their supervision.
- Handling of incoming and outgoing Mail.
Your Profile
- Commercial training or comparable experience preferred.
- At least 3 years of experience in a similar role.
- Experience working with cross-cultural, multinational teams preferred.
- Very good MS Office skills (Office 365, PowerPoint, Word, Excel, Teams).
- SAP knowledge is a plus.
- Excellent communication skills, organizational strength, and integrity.
- Structured work approach and confident, friendly demeanor.
- Hands-on mentality and pragmatic thinking.
- Very good communication skills in German and English, both written and spoken.
- Organizational backbone, organizational and coordination talent that keeps a cool head in hectic moments.
- High level of integrity and discretion in handling confidential information.
- Proficiency in Microsoft 365 and general willingness to learn new programs and software.
- Excellent use of AI tools like ChatGPT in daily work.