Team Assistant - Board Office (m/f/x)

Execute and organize assistance tasks
Communicate effectively with international colleagues and partners.
Assist with communication in Microsoft 365.
Creation of POs, tracking of incoming invoices, and payment through accounting (SAP / ARIBA) Purchase Requests and Ordering of requested materials and services, as well as interaction with internal and external vendors regarding ordered/requested materials and services, invoices, etc.
Meeting room management and preparation
Support new employee onboarding. Substitute for other team assistants and executive board assistants.
Calendar Management (Planning all overarching management meetings and coordinating appointments) and Travel Organization (Planning and organizing business trips and ensuring accurate travel expense accounting).
Support in General Office Administration, e.g., email inbox management and prioritization.
Support in Organizing Internal and External Events and their supervision.
Handling Incoming and Outgoing Mail.

Bsc in business administration or correlated areas;
At least 3 years of experience in a similar role.
Experience working with cross-cultural, multinational teams preferred.
Very good MS Office skills (Office 365, PowerPoint, Word, Excel, Teams).
SAP knowledge is a plus.
Excellent communication skills, organizational strength, and integrity.
Structured work approach and confident, friendly demeanor.
Hands-on mentality and pragmatic thinking.
Very good communication skills in German and English, both written and spoken.
Organizational backbone, organizational and coordination talent that keeps a cool head in hectic moments.
High level of integrity and discretion in handling confidential information.
Proficiency in Microsoft 365 and general willingness to learn new programs and software.
Excellent use of AI tools like ChatGPT in daily work.